File
Will allow you to quickly search and
retrieve Guest/Reservation History records
and create new Guest records without going
through the Reservation Calendar. Also
has password login options.
Cash Drawer
Is like your on line cash register. You can
post charges and take payments from
non-guests. You can view a record of the
days cash transactions and Post payments
direct to Accounts for multiple folios.
Setup
Is where you setup your Employees, Company,
Travel Agent & Group clients.
System
Is where you customize RezBook for your
business needs. Unlimited Units, Seasons,
Rates, Charge/Payment Types, Letters
Reports
Keeps track of unlimited guest history,
financials based on date, type of client,
business source, transaction types, tax
type. If there is not a report written for
your needs, you can export your data to
Excel or Word and create your own, or you
can add the Custom Reports Module (3 custom
reports with 1-Button Audit)
Tools
Setup automatic backups of your database and
restore it if need be. Run maintenance
utilities and export your data.
Interactive Calendar
Drag and Drop Guests to move guests 1 click Statistics 1 click checkin/out Last Name Displayed on Calendar Group Bookings made all at once
Today's Date
This field is very important to your
every day operation. By changing the date in
this field, you will automatically move all
of your books forward. You cannot go back in
time, so when you change this date, it can
only be a date in the future. There will
also be messages to inform you of what will
automatically happen when you change the
day.
- RezBook will ask you if you want to cancel any guests that have not checked in for that day.
- If you have sold any novelties at the front desk and have not received payment, the system will not let you change the day with-out balancing the cash book.
- If there are guests that are not checked out, but have Today's Date as the departure date, The Rez Book will ask you to either check the guest out, or change the departure date for that guest.
Display Date
This is the date you wish to see in
order to make a reservation or check
statistics. You can select any date in the
future or past, just like turning the pages
in a book. You can display 3 weeks forward
from Today's Date and 1 week back by
clicking the mouse on the arrows on the
bottom of the screen. Or click on Display
Date and select the date you wish to view.
Unit
You can scroll through the units by
clicking the mouse on the Up and Down arrows
on the right side of the screen. If you
click on an individual unit number, the
specifics associated with that particular
unit will be displayed. For Example:
Clicking on unit 2 displays the comments
associated with that room; size of
refrigerator, view, amenities
NOTE: You must first set up the Unit
Comments under Comments-Units.
Status (S)
By clicking in this column, you will be
able to change the housekeeping status of
the associated unit. When a guest checks
into that room, the status will
automatically turn to D (dirty). To change
the room back to a clean status, click on
the room you want in the (S) column. This
column is located between the Room and Type
columns. If a unit is unavailable due to
maintenance, you can mark this unit with an
M in the unit setup. This will be discussed
in detail later in Unit Setup. If you wish
to mark all the units as Clean, just double
click on the S at the top of the column.
Dates at the top of
the columns
Clicking on a date at the top of a column
displays all associated statistics with that
day. Calculations are displayed at the top
of the screen. Occupied Rooms, Rooms left to
sell, Avg. Rate, Arrivals, Departures, etc.
Colors in these date colums indicate a
change in Seasons that you have set - with
various rate plans applying to these
seasons.
Color-Coded Guests
RezBook will color code your guests
according to their status. ·
Advanced Reservations
· Checked In ·
Checked Out ·
Checked Out with
Balance